MatriXamc specializes in catering to your organization's individuality. We pride ourselves in customizing every service to meet your organization’s specific needs; including meeting and trade show management and development, site selection and financial oversight for educational and incentive meetings. Our team hasbeen providing conference services to clients since 1999; ranging from 2,300 - 80 attendees in size.

Pre-planning Services

  • Site selection and contract negotiation
  • Development and distribution of promotional materials
  • Schedule and program creation
  • Printed materials development
  • Speaker contract negotiations and needs management
  • Oversee vendor contracts
  • Budget and financial management

Conference Management Services

  • Online promotion, printed promotion, social media campaigns
  • Design and manage online registration
  • Exhibit organization and promotion
  • Sponsorship program development and commitment growth
  • “Dine-around's”, spousal and golf programs
  • Develop proceedings (notes both printed and digitally)
  • Communications with sponsors and on-site promotion
  • Registration database management and name badges
  • Budget and financial management
  • Accounts payable and receivable
  • Facility management— contracting rooms, set-up, audio/visual, banquets, room assignments, pre-conference meetings with staff, meeting scheduling, exhibit shows, etc.
  • All communications with your organization, meeting facility, registrants, vendors, etc.
  • Office support—written and verbal communications; e-mail, fax, (can offer separate phone lines)
  • Management of bulk mailings and printed materials
  • Travel arrangements

Wrap-up Services

  • Develop, administer and report on satisfaction surveys
  • Administer wrap-up meetings with facility
  • Supply all final reports— meeting statistics, financials, survey reports, all wrap-up and final bills

Continuing Education Development

Online Services

  • Online attendee/exhibitor/speaker registration system administration
  • Event lead retrieval management
  • Online call for papers process, review and acceptance management

Wet Lab Management

  • Support of professional CE and training programs; oversight of wet lab planning and administration
  • Vendor/equipment procurement and coordination (have managed over 25 concurrent labs)
  • Work with agencies to ensure health and safety standards are met

International Management Services

  • Vendor/facility site selection management
  • Customs and currency oversight relative to international events
  • Airlift analysis of prospective sites relative to organizational demographics
  • All above mentioned services